ACCOUNTING / CONTRACT ADMINISTRATOR
Assist the Vice President of Operations in the daily functions of office management. The person would be responsible for contract administration from sending out bids to our customers, review of contracts, booking sales, and setting up job files. In addition, this person would be responsible for accounts payable duties such as recording vendor invoices, sub-contractor payroll and paperwork, and cuttng weekly payable checks. This person in the role would need to be detail oriented and organized, have excellent written and verbal communication skills, knowledge of all Microsoft office products, knowledge of Sage Accounting software would be a plus, responsible, able to multi-task, understand the need for confidentiality and discretion, and the willingness to respond and support off-hours as needed. This position in in-office, Monday - Frida, 8:
00 AM - 5:
00 PM For immediate consideration please forward your resume to email protected . Confidentiality assured! THIS IS A PERMANENT DIRECT HIRE ROLE AND OUR FEES ARE ALWAYS ASSUMED BY THE HIRING COMPANY. Accounting Assistant Duties:
o Able to code vendor invoices to appropriate job numbers and cost code to enter to accounting software o Run weekly AP registers to determine vendor payments via credit card or check o Monthly reconciliation of statements from AMEX, Sherwin Williams, Home Depot to ensure all charges are properly coded to jobs and GL o Sub-contractor Payroll:
Process bi-monthly payroll from Project Managers and ensure that all paperwork is current for each sub-contractor. Tracking of vendor information for yearly 1099. o Weekly Manpower Report o Assist as needed with day-to-day activities such as:
bank deposits, yearly insurance audits, contractor license renewals, business annual reports, bank reconciliations, company vehicles tag renewals o Assist with other accounting duties if needed for invoicing or collections o Basic understanding of construction cost accounting, journal entries, and reconciliations Contract Administrator Duties:
o Maintains company's bid list o Receives completed bids, budgets from estimator, and prints for CEO's review. After reviewing, makes any updates and sends out to customer. Tracks on bid list. o Books sales as received from customers or estimators on network and production boards and sets up job files. Determines if contract is needed before assigning to Project Manager. o If a contract is needed, reviews the contract from the customer for price, penalties, and marks for CEO signature. Orders COIs from insurance agent, as needed. Sets up Vendor Compliance, as needed. Return signed contract to customer. o Sends completed job file to CEO for assignment to Project Manager o Maintains company production board by adding / removing magnets as jobs are sold / assigned / completed o Warranty package paperwork sent to customer at the end of the project. o Assist with maintain job files by filing emails, letters of completion o Monthly Sales Report and Weekly Friday Bid Report Additional Duties:
o Answer company phones o Special projects as needed (Christmas cards / gifts / party), tradeshows, GT / Falcon Ticket Distribution o Assist with booking any travel for project managers / estimators o Assist with marketing packages o Assist with ordering office supplies Recommended Skills Accounts Payable Auditing Communication Confidentiality Construction Filing Apply to this job. Think you're the perfect candidate? Apply Now $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
00 AM - 5:
00 PM For immediate consideration please forward your resume to email protected . Confidentiality assured! THIS IS A PERMANENT DIRECT HIRE ROLE AND OUR FEES ARE ALWAYS ASSUMED BY THE HIRING COMPANY. Accounting Assistant Duties:
o Able to code vendor invoices to appropriate job numbers and cost code to enter to accounting software o Run weekly AP registers to determine vendor payments via credit card or check o Monthly reconciliation of statements from AMEX, Sherwin Williams, Home Depot to ensure all charges are properly coded to jobs and GL o Sub-contractor Payroll:
Process bi-monthly payroll from Project Managers and ensure that all paperwork is current for each sub-contractor. Tracking of vendor information for yearly 1099. o Weekly Manpower Report o Assist as needed with day-to-day activities such as:
bank deposits, yearly insurance audits, contractor license renewals, business annual reports, bank reconciliations, company vehicles tag renewals o Assist with other accounting duties if needed for invoicing or collections o Basic understanding of construction cost accounting, journal entries, and reconciliations Contract Administrator Duties:
o Maintains company's bid list o Receives completed bids, budgets from estimator, and prints for CEO's review. After reviewing, makes any updates and sends out to customer. Tracks on bid list. o Books sales as received from customers or estimators on network and production boards and sets up job files. Determines if contract is needed before assigning to Project Manager. o If a contract is needed, reviews the contract from the customer for price, penalties, and marks for CEO signature. Orders COIs from insurance agent, as needed. Sets up Vendor Compliance, as needed. Return signed contract to customer. o Sends completed job file to CEO for assignment to Project Manager o Maintains company production board by adding / removing magnets as jobs are sold / assigned / completed o Warranty package paperwork sent to customer at the end of the project. o Assist with maintain job files by filing emails, letters of completion o Monthly Sales Report and Weekly Friday Bid Report Additional Duties:
o Answer company phones o Special projects as needed (Christmas cards / gifts / party), tradeshows, GT / Falcon Ticket Distribution o Assist with booking any travel for project managers / estimators o Assist with marketing packages o Assist with ordering office supplies Recommended Skills Accounts Payable Auditing Communication Confidentiality Construction Filing Apply to this job. Think you're the perfect candidate? Apply Now $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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